Understanding the letter, various letter and a sample letter.

Nama: Rudiansyah Hadi Putra

Kelas: 4KB01

NPM: 26111483

Tugas: Bahasa Inggris 2

Understanding the letter, various letter and a sample letter.

Understanding Letter

The letter is a means of communication to convey information written by one party to another. Its functions include five things, namely as a means of notices, requests, thoughts, and ideas, written evidence, as a reminder, the historical evidence, and guidelines. In general, it takes stamps and envelopes as a means of exchange for paying the shipping service. The further purpose of sending of the values listed in stamps must be greater as well.

Type Letter

Letters are generally classified into three personal letters, official letters, and commercial letters when viewed in terms of form, content, and language. Whereas if classified based based usage can be divided into three, namely personal letter, official letters, and official letters.

A.      Personal letter

Personal letter is a letter that is used for private purposes. Letters may be a correspondence among friends or family.

The characteristics of a private letter, namely:

1. Do not use letterhead

2. There is no number of letters

3. Regards the opening and closing varies

4. The use of free language, as desired author

5. Format manumission

Example:

Andina

Jl. Sukamenanti, 16

Semarang 2030

Hello my friend, how are you there? I hope you are good. I miss you because we have not met in a long time. Do you miss me too? If you are on vacation, I hope you can visit Lampung. I’m sure you will love it because it is a beautiful city. I will take you to many places like Kiluan bay and to the most beautiful places in Indonesia. I know that you love surfing and I have so many secret places for you to surf, so I recommend you to visit here a couple of weeks.

Hopefully we can meet soon, my best friend..

Your friend,

Tika

B.  Official letter

Official letter is a letter that is used for legitimate interests, whether individuals, institutions, and organizations; eg invitations, newsletters, and notices.

  The characteristics of an official letter:

1. Using letterhead when issued organization

2.There number of letters, attachments, and subject

3. Use salutation and closing common

4.Penggunaan official language diversity

5.Menyertakan seal or stamp of official agency

6. There are rules of standard format

Example:

No: 27 / N11.8.4 / DIN / KP / 1.2014
Subject: Follow-up Workshop
Appendix: 2 (two) Sheets

To:
PT. Maju Sejahtera
Jl. Raya Gatot Subroto No. 07 Bandar Lampung
Lampung

Having discussed about the idea of conducting workshops together with PT Maju sejahtera, through this letter we invite PT Maju Sejahtera to conduct the workshop together.

The workshop will be held on 30th September 2014 in Angkasa jaya Hall. The material which will be discussed in this workshop is the process of making a flash animation. For more detail, we will give further information about the total cost and the technical implementation of the workshop.

For further information, we attach a proposal Workshop with this letter.

The main director of PT. Agkasa Jaya

Dr. Rudiansyah Hadi Putra, S.Kom,MT

C. Letters Commerce

Letters are used for commercial entities conducting business activities such as trade and business services industries. This letter is very useful in building relationships with outside parties that must be prepared well. Letters consist of securities trading transactions, receipts, and trade; and can be divided into internal trade letters and letters of external trade. One example of a commercial letter of offer letter and letter adalan billing.

Example:

PT MAJU SEJAHTERA

Jl. Gatot Subroto No. 07

Purwokerto

Purwokerto, November 13th, 2014

to

Designation. General Manager Affair

CV MEGA

Jl. Jendral Soedirman 23

Purwokerto

Dear Sirs,

Through this letter, let us introduce our company to you. Our company named PT Maju Sejahtera is engaged in the distributor of office stationery.

According to the information we collect, CV MEGA is a property company that is growing rapidly and will open again some marketing office in Tasikmalaya. In this connection, let us offer some of stationery products that we market. Together with this letter we attach a list of items and their respective prices.

If your company needs our services, then simply contact us via telephone numbers (0265) 35412 and we’ll deliver the goods directly to the site. Further, we will send you an invoice each end of the month for transactions occurring in the corresponding month. We will give special discount if accumulated purchase within one month of more than Rp 2.000.000, – (two million rupiah).

We hope that this offer can proceed in a form of cooperation that benefits both parties. If Mr interested, we are ready to make presentations and conduct further discussed.

Thus we submit the offer letter, delivered thank you for your attention.

Sincerely,

PT MAJU SEJAHTERA

Rudiansyah Hadi Putra

Marketing Manager

D. Letter Office

Official letter is used for the benefit of formal employment as official agencies and office tasks. This letter is important in administrative management in an agency. The function of the official letter is a document written evidence, related to its function as a reminder for the archives, historical evidence on development agencies, and the guidelines in the form of decrees and letters of instruction.

Example:

Mustika Corporation
Jenderal Soedirman Street, No. 1 Yogyakarta, Central Java.

Yogyakarta, January, 19, 2013
Number : 29/N0.14/IND/PK/2.2013
Appendix : -
Subject : Adding Library Book

Director of Gramedia Jakarta
Jend. Soedirman Street No. 2
In Jakarta
Dear Mr. /Mrs.
I am writing to request an adding book to enrich the library of Yogyakarta Library; this request is based on your company expertise which is correlating with books. We as the contractor of books supply in Yogyakarta request your company to join in classifying the kinds of book which suit for junior student. Our company asks you to attend the meeting in discussing that topic.
Day, date : Friday, November 13, 2013
Time : 10.00 A.M
Place : Aston Hotel Yogyakarta
In this regard, we are looking for your further communication. We will please to be a good partner in developing Yogyakarta students by serving them high quality books. Thank you for your attention.

Sincerely Yours,
Sign
Rudiansyah

E. Application Letter

Job application letter is a letter that is created and delivered by someone who wants to work in an office, company or particular institutions. Job application letter including letter or official agencies. Therefore, there are certain rules that must be considered in writing.

Example:

Jakarta, December 20, 2010

To:

Unitama Megatrading Corp

Human Resources Department

Puri Kembangan Street Kav.102

Jakarta Barat

Dear Sir,

I know that Unitama Megatrading Corp. is one of the biggest retail product distributors in Indonesia, and I am sure it would be an excellent career opportunity to join in and work for this respective company.

I would like to apply for direct marketing and sales officer position in your company. I am in good health, willing to work, fast learning, and work well with others. I have my own vehicle, driving license A and C. Also, I have good communication skill and speak English fluently both oral and written.

I was graduated from Akademi Manajemen Perusahaan (AMP) YKPN Yogyakarta, majoring in Marketing Management in December 2003, and have been working for Pratama Corp Retails in sales and marketing department since January 2004. I believe my 2 years experience in this related field would be useful for me to contribute your company better.

I would greatly appreciate an opportunity to convince you that my services would be an asset to your company. I assure you that a high level of efficiency would be applied to any assignment given to me. I hope my qualifications and experiences merit to your consideration.

Thank you for kind attention, and I am looking forward to your reply.

Yours Faithfully,

Abdul Malik

Surat Pribadi

Surat Resmi

Surat Niaga

Surat Dinas

Referensi: www.wikipedia.com.
http://mastugino.blogspot.com/2014/01/macam-surat.html